WorkLog

Identity

App name

Pharmacist in charge — printed on reports

Zone names

Give each zone the name you actually use — Ipoh Utara, Kinta, Kampar. It then appears on every screen, chart and printed report.

Cloud sync — Supabase, your own database

Everything you record is kept in your own Supabase project — a real database, not a spreadsheet. It syncs between your laptop and phone in seconds, your patient data sits behind a proper login, and you can still edit any row by hand in the Supabase Table Editor.

One-time setup — about 10 minutes

Go to supabase.com, sign up free, and create a project. Pick Southeast Asia (Singapore) as the region.
In the project, open SQL Editor ▸ New query. Paste in the whole of supabase-setup.sql and press Run. It builds the twelve tables and locks them to your account.
Open Authentication ▸ Users ▸ Add user ▸ Create new user. Give it your email and a password you will remember, and tick Auto Confirm User.
Open Project Settings ▸ API. Copy the Project URL and the anon public key.
Paste those below with the email and password from step 3, then press Sign in and Sync now.

Do the same on your other device — same four things — and both stay in step.

Project URL

anon public key

Email

Password — not stored on this device

Sync automatically

Privacy: the database is yours alone. Every table is locked to your login, so even someone holding the anon key sees nothing without your password. The password itself is never saved on this device — only a session token, which the app refreshes for you.

Import your visit list — the monthly workbook

Bring your existing Visit List into the app. Save the sheet as CSV with these column headings — Date, Team, Name, IC, New Patient, Status, IDQUMC, Update Meds, Filing — one row per patient, the date and team repeated on every row. Days already in the app are added to, never duplicated.

Your assistant — the brief, the chasing, the reminders

On the Today screen the app writes you a short brief: what is on, what is overdue, and the few things it thinks you should deal with first. It watches four things for you — summaries that have not gone out, patients whose review is coming up, paperwork still outstanding after a visit, and whether your CPD is on pace.

Show the brief on the Today screen Remind me on this device at

CPD points I need this year

Chase a finished summary after

Flag a patient review this many days ahead

About reminders: they come from the app itself, so they arrive while it is open or sitting in the background on your home screen. They also need the app opened from an https address, not from a file on your computer.

Calendar entry types — what you can put in the diary

Not everything is a course or a meeting. Add whatever you actually attend — perhimpunan pagi, pameran ubat, ceramah, kempen kesihatan, ward round — and it becomes a choice in the calendar with its own colour. Hiding a type keeps every past entry exactly as it was.

Add a type

Name as you want to see it

Colour

Hours count towards my CPD total Treat it like a deadline (can go overdue)

Patient registry — bring it in from Google Sheets

Bring your Home Care Pharmacy Service Registry into the app. Nothing is installed in Google and your sheet is never changed — the app just reads a copy.

In Google Sheets: File ▸ Download ▸ Comma-separated values (.csv) — that saves the tab you are looking at. Then choose that file below. Your registry never leaves your own devices this way.

Or copy the rows straight out of the sheet (select, Ctrl+C) and paste them in the box.

Keep it up to date by itself

Give the app a published link to the registry tab and it refreshes itself — when a colleague adds or changes a patient in the sheet, it shows up here without you doing anything.

In Google Sheets: File ▸ Share ▸ Publish to web → choose the registry tab → in the second dropdown change Web page to Comma-separated values (.csv) → Publish. Copy the link and paste it below.

If you already published it as a web page, paste that link anyway — the app converts it.

Read this before you do it. A published link can be opened by anyone who has it, without a Google account — and your registry carries names and IC numbers. Keep the link to yourself, never put it in a message or a document, and remove it with Stop publishing the moment you stop using it. If that is not acceptable, use the file route below instead, which keeps everything private.

Published link to the registry tab

Check for changes every

Let a blank cell in the sheet clear the value here

Or bring in a file, keeping everything private

First patient row

My list is grouped by zone — rows like “Zone 1: MA Fairuz”

Which column holds what — type the column letter exactly as it appears at the top of your sheet. Everything above the first Zone row is ignored, so your title and the totals block are left alone.

No.

RN / IC No

Name

Diagnosis

Enrolment date

Discharge date

Tel. No.

Address

Notes

Status

Or paste it instead — this always works. In Google Sheets select the registry rows (click the row number of your first Zone row, scroll to the bottom, shift-click the last row), press Ctrl+C, and paste below. No links, no permissions.

Zone and case manager come from each Zone band, so every patient lands under the right person. Patients already in the register are updated, not duplicated — matched on IC, then on name. Everything above the first Zone row — your title and the totals block — is skipped.

Patient medicines — bring them in from Google Sheets

Bring in the drug list you already keep in Google Sheets. After that the medicines show inside each patient (press Show medicines), you edit them in the app, and they travel with everything else.

In Google Sheets: open the case manager's tab, then File ▸ Download ▸ Comma-separated values (.csv) — that saves the tab you are looking at. Do it once per tab.

My sheet has one row per patient, with the medicines stacked inside a cell

That is the shape of your sheet: the NAME cell holds the name, the IC, the diagnosis and the ↓ appointment lines; the MEDICATIONS cells hold one drug per line. Each line is split into drug, dose, frequency and route on its own — T. Clozapine 300mg ON becomes Clozapine · 300mg · ON · T.

Heading row

Name block column

Medicines columns

Age column

Updated column

Keep it up to date by itself

Same idea as the registry — publish the medicines tab and paste the link here. The same warning applies: a published link is readable by anyone holding it.

Published link to the medicines tab

Check for changes every

Or bring in a file, keeping everything private

Medicines are matched on IC + drug name, so bringing the same file in twice updates rather than duplicates. Your Google Sheet is only read from a downloaded copy — it is never touched, and nothing about your patients is sent to Google.

App lock — Face ID / passcode

Locks the whole app the moment it opens, and again after a few idle minutes. Face ID (or Touch ID / your device passcode) is used where the device offers it; a 6-digit PIN is always kept as the fallback so you can never be locked out of your own records.

Require unlock to open this app Re-lock after

Set or change your 6-digit PIN

Public holidays

Malaysian national holidays plus Perak state holidays are built in for 2026 and 2027. They shade the calendar, appear in the day panel, and are excluded from the working-day count. Add your own — replacement days, school holidays, hospital events — or correct a date once it is gazetted.

Note on 2027: Islamic and Hindu holiday dates shift with the lunar calendar and are provisional until the state gazette confirms them. Check them against the JKN circular when it lands and edit any that moved.

Install on your iPhone

Give this app its own icon on your home screen, opening full-screen with no browser bars — it behaves exactly like a native app.

Step 1 — put the app on a web address (once, ~2 minutes)

Go to app.netlify.com/drop on your laptop.
Drag this HTML file onto the page.
You get a link like https://your-name.netlify.app. Copy it.

Step 2 — add it to your home screen

Open that link in Safari on your iPhone (it must be Safari, not Chrome).
Tap the Share button, then Add to Home Screen.
Name it “HMR” and tap Add. The icon appears with your other apps.

On Android, open the link in Chrome and tap ⋮ → Install app.

Remember: each device keeps its own records. Turn on Google Sheet sync above so the patient register and diary follow you between phone and laptop, and take a backup before switching devices.

Backup & restore

Everything lives privately in this browser — no server, no third party. Take a backup at the end of each month and keep it in Google Drive; restoring is one click if you ever change computer.

Overview

This week

Needs attention

Recent activity

Needs attention

Coming up

Public holidays

Day details

Monthly return

Twelve-month trend

Coverage by zone

Patients seen, by area

Days out, by case manager

Issues raised, by doctor

Visit days by zone

Month by month

Everything else in the diary — leave, on-call, deadlines

Case managers — by zone

Doctors — by zone

Accompanying staff

Areas covered

Identity

Zone names

Cloud sync — Supabase, your own database

Import your visit list — the monthly workbook

Your assistant — the brief, the chasing, the reminders

Calendar entry types — what you can put in the diary

Patient registry — bring it in from Google Sheets

Patient medicines — bring them in from Google Sheets

App lock — Face ID / passcode

Public holidays

Install on your iPhone

Backup & restore