WorkLog

Identity

App name

Pharmacist in charge — printed on reports

Zone names

Give each zone the name you actually use — Ipoh Utara, Kinta, Kampar. It then appears on every screen, chart and printed report.

Cloud sync — Supabase, your own database

Everything you record is kept in your own Supabase project — a real database, not a spreadsheet. It syncs between your laptop and phone in seconds, your patient data sits behind a proper login, and you can still edit any row by hand in the Supabase Table Editor.

One-time setup — about 10 minutes

Go to supabase.com, sign up free, and create a project. Pick Southeast Asia (Singapore) as the region.
In the project, open SQL Editor ▸ New query. Paste in the whole of supabase-setup.sql and press Run. It builds the twelve tables and locks them to your account.
Open Authentication ▸ Users ▸ Add user ▸ Create new user. Give it your email and a password you will remember, and tick Auto Confirm User.
Open Project Settings ▸ API. Copy the Project URL and the anon public key.
Paste those below with the email and password from step 3, then press Sign in and Sync now.

Do the same on your other device — same four things — and both stay in step.

Project URL

anon public key

Email

Password — not stored on this device

Sync automatically

Privacy: the database is yours alone. Every table is locked to your login, so even someone holding the anon key sees nothing without your password. The password itself is never saved on this device — only a session token, which the app refreshes for you.

Import your visit list — the monthly workbook

Bring your existing Visit List into the app. Save the sheet as CSV with these column headings — Date, Team, Name, IC, New Patient, Status, IDQUMC, Update Meds, Filing — one row per patient, the date and team repeated on every row. Days already in the app are added to, never duplicated.

Your assistant — the brief, the chasing, the reminders

On the Today screen the app writes you a short brief: what is on, what is overdue, and the few things it thinks you should deal with first. It watches four things for you — summaries that have not gone out, patients whose review is coming up, paperwork still outstanding after a visit, and whether your CPD is on pace.

Show the brief on the Today screen Remind me on this device at

CPD points I need this year

Chase a finished summary after

Flag a patient review this many days ahead

About reminders: they come from the app itself, so they arrive while it is open or sitting in the background on your home screen. They also need the app opened from an https address, not from a file on your computer.

Calendar entry types — what you can put in the diary

Not everything is a course or a meeting. Add whatever you actually attend — perhimpunan pagi, pameran ubat, ceramah, kempen kesihatan, ward round — and it becomes a choice in the calendar with its own colour. Hiding a type keeps every past entry exactly as it was.

Add a type

Name as you want to see it

Colour

Hours count towards my CPD total Treat it like a deadline (can go overdue)

Google Sheets — your registry and your medicines

One link per spreadsheet. WorkLog reads every tab through it by itself — new patients, new medicines, even new case manager tabs your colleagues add — and puts your medicine changes back into the right tab, antipsychotics in column C, everything else in column D. Nothing is published to the web, so the data stays inside your Google account.

Once per spreadsheet, five minutes:
1. Open the spreadsheet ▸ Extensions ▸ Apps Script — clear whatever is there
2. Paste the whole of WorkLog-Sheets.gs ▸ Save
3. Deploy ▸ New deployment ▸ Web app — Execute as Me, Who has access Anyone ▸ Deploy ▸ Authorize
4. Copy the link ending in /exec into the right box below
Do it twice: once in the registry file, once in the medicines file.

Patient registry

Patient medicines

Writing medicines back

Put my medicine changes back into the sheet by itself

Writing the registry back

New patients are inserted into the right Zone N: case manager block, the block is re-sorted by name and renumbered, and anyone discharged, deceased or transferred out is greyed rather than removed. Press the button once and look at the sheet; after that it keeps itself up to date.

Keep it up to date by itself

Check both sheets every

Key

Only patients with both an IC and a case manager are written back — that is how WorkLog knows which tab and which row to touch. The tab is found by the case manager's name, so MA Adam finds Zon 1: MA Adam. Every other cell your colleagues have typed is left alone.

App lock — Face ID / passcode

Locks the whole app the moment it opens, and again after a few idle minutes. Face ID (or Touch ID / your device passcode) is used where the device offers it; a 6-digit PIN is always kept as the fallback so you can never be locked out of your own records.

Require unlock to open this app Re-lock after

Set or change your 6-digit PIN

Public holidays

Malaysian national holidays plus Perak state holidays are built in for 2026 and 2027. They shade the calendar, appear in the day panel, and are excluded from the working-day count. Add your own — replacement days, school holidays, hospital events — or correct a date once it is gazetted.

Note on 2027: Islamic and Hindu holiday dates shift with the lunar calendar and are provisional until the state gazette confirms them. Check them against the JKN circular when it lands and edit any that moved.

Install on your iPhone

Give this app its own icon on your home screen, opening full-screen with no browser bars — it behaves exactly like a native app.

Step 1 — put the app on a web address (once, ~2 minutes)

Go to app.netlify.com/drop on your laptop.
Drag this HTML file onto the page.
You get a link like https://your-name.netlify.app. Copy it.

Step 2 — add it to your home screen

Open that link in Safari on your iPhone (it must be Safari, not Chrome).
Tap the Share button, then Add to Home Screen.
Name it “HMR” and tap Add. The icon appears with your other apps.

On Android, open the link in Chrome and tap ⋮ → Install app.

Remember: each device keeps its own records. Turn on Google Sheet sync above so the patient register and diary follow you between phone and laptop, and take a backup before switching devices.

Backup & restore

Everything lives privately in this browser — no server, no third party. Take a backup at the end of each month and keep it in Google Drive; restoring is one click if you ever change computer.

Overview

This week

Needs attention

Recent activity

Needs attention

Coming up

Public holidays

Day details

Monthly return

Twelve-month trend

Coverage by zone

Days out, by case manager

Visit days by zone

Month by month

Everything else in the diary — leave, on-call, deadlines

Case managers — by zone

Accompanying staff

Identity

Zone names

Cloud sync — Supabase, your own database

Import your visit list — the monthly workbook

Your assistant — the brief, the chasing, the reminders

Calendar entry types — what you can put in the diary

Google Sheets — your registry and your medicines

App lock — Face ID / passcode

Public holidays

Install on your iPhone

Backup & restore